Vendor consolidation that reduces the number of suppliers and subscriptions you manage, without losing capability.
About Vendor Consolidation
Over time, businesses accumulate many suppliers for hosting, email, software and support. Each adds invoices, contracts and points of contact, and some features overlap.
Consolidation starts with an inventory and a view of what each vendor does for you. We then recommend where to merge, replace or keep, and plan the moves so nothing is disrupted.
What is included in Vendor Consolidation
The typical building blocks. Scope is agreed with you in writing and tailored to your situation.
Vendor and contract inventory
What you buy and when it renews.
Overlap and gap analysis
Duplicated and missing capability.
Consolidation options
Merge, replace or retain.
Cost and risk comparison
Trade-offs for each option.
Migration plan
Moves sequenced around renewals.
Renewal management
Tracking dates and notice periods.
Why teams choose Vendor Consolidation
Fewer suppliers
Simpler to manage.
Lower duplicated spend
Overlap is removed.
Clearer accountability
Fewer places to ask.
This is a good fit if
- You have many subscriptions and suppliers.
- No one knows what renews when.
- You pay for overlapping tools.
Does this sound familiar?
Unclear priorities across IT spend
Vendor sprawl with overlapping tools
No roadmap the leadership team agrees on
Works well with
Other Consulting services that often come with Vendor Consolidation.
What this looks like in practice
How it fits together
A typical reference architecture, from your data to the people who use it.
- Layer 1Discovery
- Layer 2Assessment
- Layer 3Roadmap
- Layer 4Governance and review
Technology we typically work with
Six stages, the same every time
You always know which stage you are in and what comes next.
- Stage 1
Discover
Workshops and stakeholder interviews to define goals and constraints.
- Stage 2
Assess
Current-state review of systems, data, security and spend.
- Stage 3
Architect
Target design, integration map and phased plan with owners.
- Stage 4
Implement
Build in short releases with demos, tests and staging sign-off.
- Stage 5
Optimize
Measure against agreed KPIs and tune performance and cost.
- Stage 6
Manage
Monitoring, support and a monthly review with an account manager.
Security and governance
How the work is kept safe and accountable.
- Recommendations documented with assumptions
- Conflicts of interest disclosed
- Outcomes tracked against agreed KPIs
Industries we have worked in
Ways to work together
Scope and price are confirmed in writing by a consultant after discovery.
Assessment
A fixed-scope review that ends in a written roadmap you can keep, with or without us.
- Current-state review
- Ranked priorities
- Written roadmap
Project
Defined scope, milestones and acceptance criteria for building or migrating something specific.
- Phased plan with owners
- Short releases and demos
- Handover and training
Managed
A monthly retainer once it is live: monitoring, support and a regular review.
- Monitoring and backups
- Named account manager
- Monthly review
What clients say about working with us
We came in unsure where to start with Vendor Consolidation. The plan was clear enough to share with our board. The documents they left behind are still useful.
Our Vendor Consolidation project had stalled before we called Bedre. Questions were answered directly, including the ones about trade-offs. The documents they left behind are still useful.
Our Vendor Consolidation project had stalled before we called Bedre. They asked about our goals before talking about tools. Handover was thorough and our people could run it afterwards.
We asked for help with Vendor Consolidation and expected a sales pitch. Communication was steady and honest throughout. It was a calm, well-organised project.
We were comparing options for Vendor Consolidation. The plan was clear enough to share with our board. Handover was thorough and our people could run it afterwards.
We needed Vendor Consolidation and did not have the time to figure it out ourselves. They told us when something was not a good fit for us. The result was simple to explain to everyone.
Not if planned well. We check that capability is kept or improved.
We recommend what fits and explain any commercial interest.
We can advise and support, subject to your approval.
It depends on scope. The Assess stage produces a timeline you can review before committing.
You do. Domains, cloud accounts and data stay in your name wherever possible.
Usually yes. The Architect stage lists connectors and any limits.
Ready to scope Vendor Consolidation?
Tell us the outcome you want. We will bring the plan.